Bizfon 7000 User's Guide download pdf (Page 43)

System Administration Guide Unified Messaging

50 Stiles Road • Salem, NH 03079 • Toll Free 1-800-260-5793 • 603-870-9400 • www.Bizfon.com

Revised: August 5, 2005 Page 39

Each user’s PC email application needs to be configured so it can talk to the Bizfon server to send and receive

messages. The precise details depend on the application, but here is the required server information:

• Enter the IP address of the Bizfon 7000 server’s LAN TCP/IP Address (from the Network /

Configuration page) as the incoming POP3 server address.

• Enter the same address as the outgoing SMTP server address.

• Enter the user’s server login name and password as the POP3 user and password.

• Do not use Secure Password Authentication (SPA).

• Do not use SSL to communicate with the Bizfon 7000 server.

• Do not use authentication for the outgoing server.

In addition, most popular email applications allow the messages to be left on the server when they are

transferred to the PC. Using this feature, the user may eventually exceed his inbox quota on the server. To

avoid this, it is recommended that you enable your email application to either delete all the server email after N

days or to delete it when it is deleted on the PC.

10.2 Access Examples

10.2.1 Example 1

Requirements:

Tom (login name “tom”) doesn’t expect to get email at his Bizfon 7000 address, but instead uses an external

email account ([email protected]). His Bizfon 7000 voicemail should be sent to the external email account.

Voicemail should also be available from his phone.

Configuration:

Set up an Bizfon 7000 message alias for Tom to forward all his messages to his external email account as well

as keep a copy on the Bizfon server. Create a new message alias such that:

• Email Alias is set to “tom”.

• Members is set to “tom” and “[email protected]”.

Commentary:

Tom will use his phone to delete old voicemail messages. If any email is sent to his Bizfon 7000 account, it will

be forwarded to his external account, leaving a copy on the Bizfon server. If email accumulates on the server,

he will need to periodically connect with a POP email client to delete those old email messages.

10.2.2 Example 2

Requirements:

Tom is a remote user of the system. He doesn’t have a phone. His extension is configured to send all calls

directly to his voicemail. He doesn’t want to call in to get his voicemail, but instead wants all email and

voicemail messages to be sent directly to his external email account ([email protected]).

Configuration:

Set up an Bizfon 7000 message alias for Tom to forward all his messages to his external email account.

Create a new message alias such that:

• Email Alias is set to “tom”.

• Members is set to “[email protected]”.

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Bizfon 7000 User's Guide Page 43